Privacy Policy

Effective Date: May 28, 2025

This Privacy Policy describes how [The Gathering] (“we,” “us,” or “our”) collects, uses, and shares information when you use our conference website (thegathering.media).

1. Information We Collect

We collect information from you when you interact with our website through the following means:

Contact Form: When you use our contact form, we collect the information you provide, which may include your name, email address, subject, and message.
Child Registration Form: When you register your children for our conference, we collect personal details necessary for their attendance and participation. This may include their name, age, relavant medical needs, your name, email address, affiliation, and any dietary or accessibility requirements you provide.
Google Analytics: We use Google Analytics to understand how visitors engage with our website. Google Analytics collects information such as your IP address, browser type, operating system, referring URLs, pages visited, and the dates and times of your visits. This data is aggregated and anonymized, and it does not personally identify you.

2. How We Use Your Information

We use the information we collect for the following purposes:

To Respond to Inquiries: Information submitted through the contact form is used to respond to your questions and provide support.
To Process Registrations: Information from the registration form is used to process your child’s conference registration, manage their attendance, communicate important conference updates, and facilitate your participation.
To Improve Our Website: Data collected via Google Analytics helps us understand website traffic and usage patterns, allowing us to improve our website’s functionality, content, and user experience.
To Send Communications: We may use your contact information to send you relevant information about the conference, such as schedule updates, speaker announcements, or post-conference surveys. You can opt out of these communications at any time.

3. How We Share Your Information

We do not sell, trade, or otherwise transfer your personally identifiable information to outside parties except in the following limited circumstances:

Third-Party Service Providers: We may share your information with trusted third-party service providers who assist us in operating our website, conducting our business, or serving our users (e.g., payment processors, email service providers). These parties are contractually obligated to keep your information confidential and use it only for the purposes for which we disclose it to them.
Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court order or government agency request).
With Your Consent: We may share your information with third parties when we have your explicit consent to do so.

4. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. For example, registration data will be retained for a reasonable period after the conference for administrative and record-keeping purposes. Google Analytics data is retained according to Google’s data retention policies.

5. Your Data Protection Rights

Depending on your location, you may have the following rights regarding your personal data:

Right to Access: You have the right to request copies of your personal data.
Right to Rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
Right to Erasure: You have the right to request that we erase your personal data, under certain conditions.
Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
Right to Object to Processing: You have the right to object to our processing of your personal data, under certain conditions.
Right to Data Portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

To exercise any of these rights, please contact us using the contact details provided below.

6. Security Measures

We implement a variety of security measures to maintain the safety of your personal information when you enter, submit, or access your personal information. These measures include encryption, secure servers, and restricted access to data. However, no method of transmission over the Internet or method of electronic storage is 100% secure.

7. Third-Party Links

Occasionally, at our discretion, we may include or offer third-party products or services on our website. These third-party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.

8. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Effective Date” at the top. You are advised to review this Privacy Policy periodically for any changes.

9. Contact Us

If you have any questions about this Privacy Policy, please contact us:

Via email: theufcsgathering@gmail.com
Via our contact form